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The challenge of planning a new school year in an international school

With enrollment for 2019 in full swing, a curiosity arises: how is planning done for a new school year? First of all, the new year must be planned financially to be able to disclose the new values. Planning a school year is a very complex activity, and numerous details need to be considered. It is […]


In 27 of September of 2018

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With enrollment for 2019 in full swing, a curiosity arises: how is planning done for a new school year?

First of all, the new year must be planned financially to be able to disclose the new values. Planning a school year is a very complex activity, and numerous details need to be considered. It is necessary to estimate the number of students for the next school year, in addition to considering some key points, such as: Are there many families moving cities or even countries? Will we get teachers with the education, the language abilities and the skills desired? Will the demand for new families be as fierce as in previous years? What about the siblings; will we find a place for all of them? Do we need to open new classes? Would we have the physical infrastructure and logistics necessary for this? One more class today corresponds to two in the following year, increasing gradually every year.

Along with this forecast, the school calendar must also be drawn up. On which day of the week will the holidays land? Where to fit training for employees? What about vacations? Everything needs to be round and comply with current legislation, and take place in the best possible way for parents, students and school professionals. Not to mention teacher timetables: Language classes need to be created according to the levels of the classes, they need to be aligned with several teachers at the same time, and rooms need to be available as well. And the consideration needed so that the distribution of classes does not overwhelm the students.

In our school, there are still some additional particulars. Based on estimates of the number of students, imported books need to be ordered. It cannot be left until the end of the year because the import process is time-consuming and students need the material at the beginning of the school year. The process of hiring and replacing Swiss teachers also takes much time and is taken into account in planning.

Right in the middle of this planning, re-enrollment and new enrollment begin – an opportunity to meet new families and find family members who are already part of the Swiss-Brazilian School community.

In this respect, the second semester is quite hectic. And that commotion continues in January: preparing rooms, ordering supplies, arranging lockers, ordering and registering badges. The management system needs to be ready to feed the class register, notes and absences, monthly billing, monthly employee payroll and other legal obligations. The turnstile system needs to be supplied with new student information in addition to many other related activities. After the end of the year holidays, the teachers return to the pedagogical meetings and internal training. And finally, the first day of class arrives, and the corridors return to life.

Working in the administration of an international school such as the Swiss-Brazilian School is very dynamic; each year is different and yet connected to little routines. We love the international atmosphere we share with families. The faculty and we continue our learning every day.